Board Meeting Minutes

Tuesday, September 19, 2023 at 1:00 p.m.

• President Woodruff recognized a visitor/ratepayer to the meeting, who addressed the Board regarding the installation of fire hydrants. He would like four hydrants installed in his subdivision to protect the entire neighborhood. General Manager Roger Goodson stated CUD was reviewing the best option of fire hydrants versus potable water for those who don’t have access to water at this time. Commissioner Patrick went on to say the CUD is developing a plan with criteria that can aid residents and have answers to their questions.
• Mr. Jason Laxson informed the Board that TDEC, effective immediately, is no longer doing quality assurance checks on soils being used for drip irrigation for STEP systems. However, they will check for compliance. Mr. Goodson remarked that we do not need to lessen our standards and should consider adding a soil scientist position to staff that will maintain the best interest of CUD. After discussion, a motion was made and seconded to hire an in-house soil scientist as soon as possible in the best interest of CUD. This motion passed unanimously.
• Mr. Laxson presented the Board with a handout listing four scenarios for STEP Treatment Systems’ cost. After discussion, effective September 1, 2023, it is determined that scenarios B, C, and D were the best options to allow developers to choose from.
• Mr. Laxson presented the board with a handout regarding a potential cost-sharing agreement with developers for eight systems. The developers completed the process for STEP system approval before the new types of STEP Treatment Systems were introduced and chosen. After discussion, a motion was made and seconded to approve the shared cost with developers. CUD will pay the difference for the cost standard versus the Delta Ecopod (Scenario B) System at $900.00 per lot, and the developers must choose one of CUD’s options B, C, or D. This motion passed unanimously.
• Mr. Laxson presented the Board with information regarding lowering the lot minimum from 60 lots to 40 lots. Developers would be required to choose a pre-manufactured STEP Treatment system. After discussion, a motion was made and seconded to accept to request to lower the minimum from 60 lots to 40 lots with an approved CUD pre-manufactured system. This motion passed unanimously.
• Mr. Mike Sumner presented background information on vendors for CUD’s EAM software. He further stated that the EAM Project Team started with eight vendors. The EAM Project Team completed rating scoresheets from the two vendor demos. Final voting took place on August 3, 2023, and the EAM Project Team selected Cityworks/True North for a three-year contract totaling $628,660. A motion was made and seconded to accept the bid selection as presented. This motion passed unanimously.
• Mr. Bryant Bradley presented an easement request for Middle Tennessee Electric at the Halls Hill Tank Site for electric service to the new Emergency Management Tower. A motion was made and seconded to accept the easement request as presented and to allow the General Manager to sign the agreement. This motion passed unanimously.

Tuesday, August 22, 2023 at 1:00 p.m.

• Mr. Roger Goodson informed the Board that he would like to cancel the current contract with Republic Service at the Water Treatment Plant for solid waste dumpster services. The contract began in 2018 and runs through July 2024. Mr. Goodson explained that we have found another company that can provide the same service for less. We would need to break our contract with Republic and pay them for services rendered with an additional six-month cancellation fee. A motion was made to approve the request as presented and to allow the General Manager to sign a new contract. This motion passed unanimously.
• Jason Laxson presented a handout and PowerPoint presentation on STEP System Design Proposed Updates for Recirculation Sand Filters (RSF). Mr. Laxson also presented a few product samples from the types of STEP systems they have been reviewing and doing site visits on. Mr. Goodson asked them to come back next month with more information on the questions posed at this meeting.
• Mr. Goodson shared with the Board that CUD has switched from TAUD Region 6 to TAUD Region 5 as of July 24, 2023.
• Mr. Goodson stated that CUD’s engineering team will be meeting with Nolensville/College Grove’s engineer to discuss the exact location for the Nolensville/College Grove customer transfer. In addition, Mr. Roger Hudson is working on a draft agreement for the transfer.

Tuesday, July 25, 2023 at 1:00 p.m.

• Mr. Mike Craig presented the Monthly Purchase Report, including the checks and credit card reports. Mr. Craig advised the Board that the renewal for Harris Computer System for NorthStar CIS includes an additional service of $14,686 for Rest API Interface.
• Mr. Roger Goodson presented the Fire Hydrants policy for discussion. Mr. Goodson turned it over to Mr. Alan Stuemke. Mr. Stuemke introduced suggestions for changes to the existing policy. After discussion, it was determined that Mr. Stuemke would bring this back to the Board at a later meeting with other suggestions for the Board to consider.
• Mr. Craig presented the final draft for the 2024 Fiscal Year Budget. A motion was made to approve the 2024 Fiscal Year Budget as presented and was seconded. This motion passed unanimously.
• Mr. Bryant Bradley presented a request for travel approval for two employees to attend the annual Itron User Conference. The estimated cost for travel and registration is $8,560 ($4,280 each). A motion was made and seconded to accept the travel request as presented. This motion passed unanimously.
• Mr. Laxson presented a reimbursement request for Creeksbend development. The developer is requesting reimbursement for the cost of the ductile iron pipe over the cost of the PVC pipe for a cost of $6,016. After discussion, a motion was made  and seconded to accept the recommendation giving the general manager permission to sign the reimbursement request on behalf of CUD. This motion passed unanimously.
• Mr. Jimmy Hailey informed the Board of a bid opening that took place regarding the Midland Road Transmission Main, which will feed the new pumping station at Oak Grove and Midland Road. Three bids were received. Mr. Hailey recommended awarding the bid to Hawkins and Price, LLC for $3,849,110, which was the lowest submission. A motion was made to accept the recommendation and was seconded. This motion passed unanimously.
• Mr. Jeff Reed shared an update on the Midland Road property. He said that Mr. Joe Mitchell was very helpful with this transaction. Mr. Reed advised the property is now owned by CUD. He also praised Jason Laxson and Will Steele for their work on this project.
• Mr. Goodson informed the Board that Nolensville replied to CUD’s offer with a higher counteroffer than anticipated. He will respond with a counteroffer within the perimeters of the amount approved by the Board at a previous meeting.
• Mr. Goodson informed the Board that he contacted Chapel Hill to let them know that CUD is unable to assist them with their water needs at this time. Mr. Goodson stated they understood.

Tuesday, June 27, 2023 at 1:00 p.m.

• Board President Carter Woodruff asked if there were any questions regarding the previous workshop to review the new policy manual. After a short discussion, a motion was made and seconded to accept the policy manual as presented. This motion passed unanimously.
• A motion was made and seconded to name the Director Of Operations as the next person authorized to sign checks in the absence of the General Manager. This motion passed unanimously.
• Mr. Bryant Bradley presented the Board with a request from the new owner of Waldron Farms to relocate some electrical lines along the fence line at the owner’s property and CUD’s property at the owner’s expense. CUD would need to grant MTE some overlay easement along the south property line on the drip field. After some discussion, a motion was made and seconded to accept the request as presented. This motion passed unanimously.
• Mr. Alan Stuemke presented the Board with a condemnation request to acquire the property at Midland Road for the new pump station. After discussion,  a motion was made and seconded. This motion passed unanimously.
• Mr. Roger Hudson informed the Board of some questions regarding CUD’s Public Records Request. It has been discussed that we are allowed by TCA to have a policy regarding frequent records requests. Mr. Hudson presented a draft to the Board. After discussion, a motion was made to approve the new policy on frequent requests as presented. This motion was seconded and passed unanimously.
• Mr. Goodson informed the Board he made an offer to Nolensville/College Grove Utility District concerning the Paw Paw Springs area and is waiting to hear back from them.
• Mr. Goodson informed the Board that the City of Woodbury is asking for 50 gallons of water per minute for the Readyville area. Mr. Goodson will bring an agreement for the Board to consider at a future meeting which will also include the current interconnection between the two systems.
• Mr. Goodson informed the Board that Chapel Hill has made a request to purchase 300,000 gallons of water a day and to install four miles of the waterline using ARPA funds. Mr. Goodson said he didn’t think there was enough time to get the project completed per the requirements of ARPA and he would let Chapel Hill know we are not interested at this time.

Tuesday, May 23, 2023 at 1:00 p.m.

• Board President Carter Woodruff asked if there were any questions regarding the previous workshop to review the new policy manual. After a short discussion, a motion to accept the policy manual as presented was made and passed unanimously.
• A motion was made to name the Director of Operations as the next person authorized to sign checks in the absence of the General Manager. This motion passed unanimously.
• Bryant Bradley presented the Board with a request from the new owner, Mr. Buck Eddington, of Waldron Farms to relocate some electrical lines along the fence line at Mr. Eddington’s property and CUD’s property at the owner’s expense. CUD would need to grant MTE some overlay easement along the south property line on the drip field. After some discussion, a motion to accept the request as presented. This motion passed unanimously.
• Alan Stuemke presented the Board with a condemnation request to acquire the property at Midland Road for the new pump station. After discussion, a motion was made to approve the request as presented. This motion passed unanimously.
• Roger Hudson informed the Board of some questions regarding CUD’s Public Records Request. It has been discussed that we are allowed by TCA to have a policy regarding frequent records requests. Mr. Hudson presented a draft to the Board. After discussion, a motion was made to approve the new policy on frequent requests as presented. This motion passed unanimously.
• Goodson informed the Board that the City of Woodbury is asking for 50 gallons of water per minute for the Readyville area. Mr. Goodson will bring an agreement for the Board to consider at a future meeting, which will also include the current interconnection between the two systems.

Tuesday, April 25, 2023 at 1:00 p.m.

• Mr. Goodson opened the discussion regarding boundary modifications with Gladeville Utility District (GUD) along Bill Francis Boulevard/Highway 452 between I-840 and Highway 231. He stated that he and Mr. Alan Stuemke met with GUD on a couple of occasions to discuss economic ways to provide water service for some large, proposed developments. After discussion, Commissioner Lynch made a motion to approve the boundary modification and to give Mr. Goodson approval to write an agreement with GUD, seconded by Commissioner Owens. This motion passed unanimously.
• Mr. Craig advised the Board of the unprecedented supply chain issue with procuring fleet vehicles through the State contract and/or open bid. Mr. Craig requests approval to temporarily suspend adhering to current State and CUD Purchasing Procedures for fleet purchases only, through June 30, 2024. Mr. Craig further requests approval to obtain a purchase order for four additional F150 trucks from Ford of Murfreesboro off the State contract. Commissioner Lynch made a motion to approve the request to temporarily suspend the State and CUD Purchasing Procedures until June 30, 2024, seconded by Commissioner Patrick. This motion passed unanimously.
• Mr. Stuemke advised the Board of a request to enter into a cost sharing agreement with JTDM Holdings, LLC (developer) to upsize the water main at 6304 and 6826 Shelbyville Pike/Highway 231, which is on the opposite side of Highway 231. This motion passed unanimously.
• Mr. Stuemke advised the Board of a request to purchase 2.23 acres of land from Mr. Joe Mitchell, located at the northwest corner of Midland Road and Oak Grove Road for the construction of a new pump station. This motion passed unanimously.
• Mr. Goodson advised the Board of the status of conversations with N/GUD regarding CUD taking back service territory currently being served by N/GUD so we can improve the water service for the current residents, as well as install a water main further down Paw Paw Springs Road. Mr. Goodson seeks permission to negotiate with N/GUD on a cost estimate of up to $250,000 to acquire customers in Paw Paw Springs Road and Del Thomas Road area of the County. Mr. Goodson advised he would like to send a letter to N/GUD requesting this service area revert to CUD at a to-be-determined date after CUD performs improvements to service the area. After discussion, this motion passed unanimously.
• Mr. Jimmy Hailey advised there would be a pre-construction meeting for Contract 321, materials are in for Berkshire, the South loop is progressing pretty well, and all the lines are in for Baker Road, which should be done in about two months.
• Mr. Goodson advised the Board that he and Mr. Stuemke have been in discussions with Mr. Blankenship of the Kittrell Fire District. CUD will help with the placement of fire hydrants purchased by proceeds received by the Kittrell Fire District from its dissolution into Rutherford County.

Tuesday, March 28, 2023 at 1:00 p.m.

• Mr. Goodson presented a memorandum outlining discussions with the City of Murfreesboro and the Corp of Engineers concerning return flows and Murfreesboro’s amount of surplus water storage at J. Percy Priest Reservoir. An agreement would benefit Murfreesboro’s CUD water customers and the Utility as a whole. Mr. Goodson made a recommendation to approve the attached Interlocal Agreement, subject to final Legal review by the Army Corps. This motion passed unanimously.
• Mr. Alan Stuemke presented an easement request from Middle Tennessee Electric (MTE) regarding the property on 7990 Highway 99 in Rockvale, TN. Currently, MTE has an approved easement request for this property from CUD, but MTE attorneys require a new easement if there are any changes. The only change within the new easement versus the existing easement is increasing the capacity on their line and replacing the existing poles with taller poles. Mr. Stuemke requests the Board to allow the General Manager to sign the new easement request. This motion passed unanimously.
• Mr. Stuemke presented a condemnation request for 4626 Midland Road. Mr. Stuemke stated that his office has tried numerous times, through phone calls, emails, and postal mail, to discuss this request and answer any questions with the homeowners, Mr. and Mrs. Hickernell, to obtain permission for an easement on the property south of their driveway. A final letter will be sent to the homeowner before the February Board meeting. Mr. Stuemke requests the Board to approve this condemnation request in the event Mr. and Mrs. Hickernell do not respond. This motion passed unanimously.
• Mr. Stuemke presented a condemnation request for Shelbyville Pike since we are unable to obtain an easement from the homeowner. We have had no response from Mr. Howell. Mr. Stuemke requests the Board to approve the condemnation request if Mr. Howell doesn’t respond to a final letter sent to him before the February Board meeting. This motion passed unanimously.
• Mr. Jimmy Hailey presented the bid results of the Seminary Road Pump Station demolition. Mr. Hailey recommended awarding the bid to the lowest bidder, B H Holmes Construction, Inc. for $118,140. This motion passed unanimously.
• Mr. Hailey presented the bid results of the Kingwood – Windrow Water Line Replacement. He stated that two bids were received and recommended awarding the contract to Moody Excavating. The developer of Southern Harmony Subdivision, Pulte Group, will be required to pay CUD the base bid. CUD will pay the difference between the base amount and alternative amounts. The base amount is the cost of the water main size needed to serve the back portion of their development. This motion passed unanimously.
• Mr. Stuemke presented a cost-sharing plan for upsizing a water main for the Turney Property Development. CUD will reimburse the developer the difference in the cost to upsize from a 12-inch to a 16-inch ductile iron pipe for $25,609. This motion passed unanimously.
• Mr. Stuemke presented a correction to an existing STEP system at Walnut Grove Farms development. It was discovered a small segment of the STEP property line did not match the fenced-in area. Mr. Stuemke requests the Board to approve returning this strip of land to the developer and authorize the General Manager to sign the deed, plat, and any other applicable documents to complete thisproperty transaction. This motion passed unanimously.
• Mr. Goodson presented an updated fee schedule for all fees being collected by CUD. After discussion, it is recommended to refer to the tap fee as a System Development Charge (SDC), which is a one-time access fee, of $2,800. The tap set fee is an additional $150 to cover the cost of labor and materials. The meter fee is $250 to cover the cost of labor. The total combined cost is $3,200. The activation fee will increase from $40 to $50, and a new water chlorination and testing fee of .40 cents a foot for a 4”-8” water main size, and .90 cents a foot for a 10” to 12” water main size. This motion passed unanimously.

Tuesday, February 28, 2023, at 1:00 p.m.

• Mr. Jason Laxon came forward to present seven (7) reimbursement requests for the installation of ductile iron pipe. He further explained that in 2014, CUD made a change to require ductile iron pipe for all mains 4 inches or larger. When the change was made, it was set up to reimburse developers, who had developments underway, the cost difference between PVC pipe and ductile iron. Mr. Laxson informed the Board these reimbursements have come through for the last eight years. Mr. Laxson requests the Board authorize the General Manager to sign the seven reimbursement requests. This motion passed unanimously.
• Mr. Craig informed the board of the recent Brass Bid results. He stated that three vendors submitted bids. He recommended awarding the bid to all three vendors. This motion passed unanimously.
• Mr. Hailey presented bid results from Contract 622, Vincion Road Water Main Extension. He stated that two vendors submitted bids. Mr. Hailey recommended awarding the contract as presented. This motion passed unanimously.
• Mr. Stuemke presented an easement request from Middle Tennessee Electric for property on East Jefferson Pike. There was currently an easement at this location with MTE, but if there are any changes, MTE’s attorneys require a new easement be approved. The only change affecting the current agreement is they are increasing the capacity on their line. This motion passed unanimously.
• Mr. Stuemke presented an agreement for approval for sharing the cost of repaving the Berkshire Subdivision. Mr. Stuemke requests the Board to execute this agreement in triplicate. This motion passed unanimously.
• Mr. Goodson informed the Board that the State of Tennessee approved CUD’s Emergency Operating Plan as presented to them by Health and Safety Manager.

Tuesday, January 24, 2023, at 1:00 p.m.

• Mr. Alan Stuemke presented a request for condemnation Contract 519-South Loop, Phase II, Change Order 1. Commissioner Lynch made a motion to approve the condemnation request, seconded by Commissioner Smith. This motion passed unanimously.
• Mr. Craig presented the Waterworks Revenue Refunding Bonds, Series 2013. He requested approval to pay off the bond of $21M. Commissioner Patrick made a motion to approve, seconded by Commissioner Smith. This motion passed unanimously.
• Mr. Jimmy Hailey presented Contract 321-Rural Water Line bid results. There were six submissions received. Commissioner Lynch made a motion to award the bid to G. Meeks, seconded by Commissioner Patrick. This motion passed unanimously.
• Mr. Hailey presented Contract 519, Change order—Volatility Adjustment. After discussion, Commissioner Lynch made a motion to accept the contract change, seconded by Commissioner Patrick. This motion passed unanimously.
• Mr. Goodson stated that he and Mr. Alan Stuemke attended the recent Rutherford County Planning Commission meeting regarding fire hydrant spacing and fire flow changes to the Fire Code. Fire hydrants in new subdivisions will be spaced at 500 feet compared to the current 1,000 feet. The fire flow was continued at the current 500 gallons per minute instead of the proposed 1,000 gallons per minute.
• Mr. Goodson advised the board that Invoice Cloud has given a 60-day notice of a rate increase. Our current rate is $1.75. It will increase to $2.15. It is CUD’s policy to pass this expense to the customer for those choosing to pay using a credit card.

Tuesday, December 20, 2022, at 1:00 p.m.

• Mr. Craig presented the Waterworks Revenue Refunding Bonds, Series 2013. He requested approval to pay off the bond of $21M. Commissioner Patrick made a motion to approve, seconded by Commissioner Smith. This motion passed unanimously.
• Mr. Jimmy Hailey presented Contract 321-Rural Water Line bid results. There were six submissions received. Commissioner Lynch made a motion to award the bid to G. Meeks, seconded by Commissioner Patrick. This motion passed unanimously.
• Mr. Goodson attended a recent Rutherford County Budget and Finance Committee Meeting and County Commission Meeting regarding ARP Funds. The County has approved CUD receiving the funding from the County.
• Mr. Goodson stated that he and Mr. Alan Stuemke attended the recent Rutherford County Planning Commission meeting regarding fire hydrant spacing and fire flow changes to the Fire Code. Fire hydrants in new subdivisions will be spaced at 500 feet compared to the current 1,000 feet, but the fire flow was continued at the current 500 gallons per minute instead of the proposed 1,000 gallons per minute.
• Mr. Goodson advised the board that Invoice Cloud has given a 60-day notice of a rate increase. Our current rate is $1.75. It will increase to $2.15. It is CUD’s policy to pass this expense to the customer for those choosing to pay using a credit card.

Tuesday, November 15, 2022, at 1:00 p.m.

• President Woodruff welcomed Mr. Stephen Byrd, an auditor for Edmonson, Betzler, & Dame. Mr. Byrd presented copies of the audit for the year which ended June 30, 2022. Mr. Byrd noted that internal controls were good and as required. The independent auditor’s opinion was that the financial statements presented the district’s financial position and operations “…in conformity with generally accepted accounting principles”. This motion passed unanimously.
• Mr. Goodson presented the bid results from the Phase 2 Renovations Project. He stated that bids two were received. Tenant Building Group’s submitted a bid for $266,160. Hawkins & Price’s submitted a bid for $408,141. This motion passed unanimously.
• Mr. Jason Laxon presented the Sycamore Grove property transfer request of 1.33 acres to the developer. Commissioner Lynch made a motion granting Mr. Goodson approval to sign applicable documents to transfer this property to the developer of Sycamore Grove, seconded by Commissioner Patrick. This motion passed unanimously.
• Mr. Goodson stated CUD will get a Resolution to pay off the 2013 Bonds.

Tuesday, October 25, 2022, at 1:oo p.m.

• Mr. Jason Laxson presented a potential cost sharing agreement with Craig Sewel for a water line relocation along Cheatham Springs Road. The owner wants to relocate a 4-inch water main, and he will incur all the cost and provide labor. The cost difference to upsize the water main is $9,374.46. This motion passed unanimously.
• Mr. Alan Stuemke presented a revised agreement for the Communication Tower at Halls Hill Tank Site with the City of Murfreesboro. This agreement was approved at the last board meeting, but the city has requested a few minor changes. This motion passed unanimously.
• Mr. Laxson explained the request for a property swap with the developer of Creeks Bend CUD STEP property swap. The CUD Board was asked to consider approval of this property swap, pending final review of the deed and final plat. This motion passed unanimously.
• Mr. Laxson presented a request for reimbursement for Creeks Bend, Section 1, Phase 7 development. The developer is requesting reimbursement in the amount of $12,240.00 for the cost of ductile iron pipe over the cost of PVC pipe. This motion passed unanimously.
• Mr. Laxson presented a request for reimbursement for Stover’s Glen, Section 3 development. CUD elected to upsize a portion of the ductile iron water main from 10” to 16” to help serve the overall area and future developments. The developer requested reimbursement for the cost difference to upsize 845 feet of water main in the amount of $37,838.30. This motion passed unanimously.
• Mr. Goodson presented a request for approval for fleet purchases. The list presented totaled $580,000, which includes three F-150 pick up trucks, three F-550 trucks, and one Expedition 4X4 ($427,000). This motion passed unanimously.

Tuesday, September 20, 2022, at 1:oo p.m.
Board meeting agenda viewable here

• Mr. Bryant Bradley presented an agreement with Middle Tennessee Electric for an easement at Long Creek. MTE wants a new power pole. No conflicts with CUD. Mr. Bradley further explained TVA gave approval to sign. This motion passed unanimously.
• Mr. Alan Stuemke presented the Halls Hills Tank Site Agreement. He stated this replaced last year’s agreement which expired. This motion passed unanimously.
• Mr. Jimmy Hailey presented the Contract 519 Change Order #1. Following discussion. This motion passed unanimously.
• Mr. Roger Goodson presented a permit to allow an easement from CSX along the railroad at Polly Thickett Road and Christiana/Fosterville Road for $31,020. This motion passed unanimously.
• Mr. Roger Goodson asked for Board approval for him to sign the easement agreement with CSX for the abovementioned cause. This motion passed unanimously.
• The August 2022 Capital Investment Program Report was included explaining updates on CIP projects which are currently active.

Tuesday, August 23rd, 2022, at 1:00 p.m.
Board meeting agenda viewable here

• Mr. Forte provided results from the SCADA panels bid. Commissioner Patrick moved to accept the lowest bid from Lord & Company for $314,753.00. Commissioner Owens seconded the motion, and it passed.
• Mr. Craig presented results for pipe fittings, commonly referred to as brass. Commissioner Patrick moved to approve the bids as highlighted on Addendum A provided all parts are the exact parts that were specified in the bid specs. If the parts are not correct, the next lowest bidder with the exact specified part will be awarded. Commissioner Owens seconded the motion. The motion passed.
• Mr. Jimmy Hailey reported the results from the bid for the Berkshire service line replacements, Contract 222. Mr. Hailey noted that the road will need to be
repaved after the lines are replaced, since there are over 275 lines to be replaced. The city has agreed to pave the road in its entirety if CUD pays half of the cost, not to exceed $400,000. Commissioner Owens moved to accept the bid from Hawkins & Price for $2,106,230.00. Commissioner Patrick seconded the motion, and it
passed.
• Mr. Stuemke opened discussion about hiring a consultant for CD’s selection process for asset management software. Commissioner Smith moved to approve the contract as written. Commissioner Patrick seconded the motion. Motion passed.
• A motion was made by Commissioner Patrick to accept the settlement offer in the Thompson Farms case of $52,500.00. Commissioner Owens seconded. Motion passed.

Tuesday, July 26th, 2022, at 1:00 p.m.
Board meeting agenda viewable here

• Mr. Chris Mabrey and Mr. John Argo were in attendance to discuss an easement release and a new easement dedication for the Westlawn commercial development. Commissioner Lynch made a motion to accept the easement release pending approval from Jeff Reed. Commissioner Patrick seconded. Motion passed.
• Mr. Mike Craig presented the Monthly Purchase Report. The motion passed.
• The June 2022 Water Adjustment Report was reviewed. Commissioner Owens moved the report be accepted as presented. The motion passed.
• Mr. Craig furnished a resolution to allow CUD to purchase a raw water pump for the Water Treatment Plant without going to bid. The reasoning behind this is because these raw water pumps have such specific parameters that there’s really only one place to purchase the pump anyway. Furthermore, he said, the reason we’re getting his pump is in case of an emergency which means we need to get it sooner rather than later. Commissioner Owens moved to approve the resolution, and Commissioner Patrick seconded. The motion passed.Tuesday, June 28th, 2022, at 1:00 p.m.Board meeting agenda viewable here
  • Mr. Goodson explained the need for a spare raw water pump down at the Water Treatment Plant to avoid down time and save money by only having to rent a crane
    once to replace a pump. Mr. Mike Craig was asked to look into the bidding regulations for this purchase. The motion passed.
  • There was a discussion about the revisions to the by-laws, plus adding the section about the commissioner emeritus. A motion was proposed to approve the changes, and the motion passed.
  • Revisions to hiring/recruiting practices were discussed including: revised nepotism policy, 45-minute radius for on-call hiring, and adding graduate school to the tuition reimbursement, following the IRS guidelines. The motion passed.
  • The Board reviewed and adopted the budget for Fiscal Year 2022 – 2023.
  • Mr. Mike Sumner furnished proposals from United Communications and Comcast for fiber connections for the tanks and pump stations. United Communications pricing was significantly less expensive: $2,799 set up fee and $5,160 per month. A motion was made and passed to accept the proposal from United Communications.
  • Mr. Bryant Bradley presented a quote for Itron cellular radio modules and adapters. A motion was made and accepted to accept the quote for a total of $7,111,187.30.

  Tuesday, May 24th, 2022, at 1:00 p.m.

  Board meeting agenda viewable here

  • Mr. Mike Craig presented the proposed budget for upcoming fiscal year 2022-2023.
  • Mr. Stuemke presented an agreement for an easement for an EMS Com Tower at the Halls Hill tank site. A motion was made and passed to approve the agreement.
  • The April 2022 Capital Investment Program Report was included explaining updates on CIP projects which are currently active.

   

  Tuesday, April 26th, 2022, at 1:00 p.m.

  Board meeting agenda viewable here

  • Mr. Craig presented bid results for a backhoe loader. Diamond Equipment was the lowest bidder and they have it in stock. A motion was made and passed to accept the lowest bid from Diamond Equipment for a Case brand backhoe loader for $111,425.00.
  • Mr. Stuemke provided a letter from the Town of Smyrna regarding rezoning for the Seminary Road Pump Station. A motion was offered and passed to agree to let Smyrna re-zone both parcels.
  • Mr. Jimmy Hailey presented a change order for Contract 418, which is a decrease for $414.04. The motion was approved.
  • A discussion ensued regarding an increase in tap and other system development fees. Mr. Goodson said he would bring the fee increase recommendations to the Board during a workshop in a month or two, once all items were ready.

   

  Tuesday, March 22nd, 2022, at 1:00 p.m.

  Board meeting agenda viewable here

  • Mr. Goodson brought forth the topic of the charges CUD was assessing for various system development items. Currently, the current fees do not cover expenses. A  motion was made and passed to adopt the charges as listed at the end of these minutes beginning July 1st.
  • Mr. Craig presented the bid results for tank inspections. The lowest bid was $8,775.00 by US Underwater. They have good references and meet all requirements to do the work as specified. A motion was made to accept the bid from US Underwater by Commissioner Lynch. Commissioner Patrick seconded, and the motion passed.

   

  Tuesday, February 23rd, 2022, at 1:00 p.m.

  Board meeting agenda viewable here

  • Mr. Stuemke revisited the topic of the Vincion Road water line extensions. The question that was posed, asked if the water taps and minimum bills were going to be required by just the current landowners, or current and future owners of the properties. Commissioner Lynch motioned to adopt option B, requiring current and future landowners to pay the tap fee and pay the minimum bill thereafter. The motion passed.
  • Mr. Craig presented a purchase request for 2-ton Ford F150s at state pricing of $30,827.00 for each truck. Motion carried.
  • Mr. Hailey presented a change order for Contract 119, Rocky Fork Road Water Line Replacement, Phase 2. The change order decreased the original pricing by $16,371.50, causing the total for the entire contract to be $1,909,218.50. The motion passed.
  • Mr. Hailey presented a change order for Contract 220, Water System Improvements. The change order increased the original pricing by $16,169.00, causing the total for the entire contract to be $580,889.00. The motion passed.
  • Mr. Hailey presented a change order for Contract 219, Lebanon Pike Water Transmission Main. The change order decreased the original pricing by $226,197.50, causing the total for the entire contract to be $2,136,874.50. The motion passed.

   

  Tuesday, January 25th, 2022, at 1:00 p.m.

  Board meeting agenda viewable here

  • The Honorable Judge Toby Gilley was present to officiate the swearing-in Oath of Office ceremony for Hassel “Trey” Smith. Mr. Smith took the oath of office in compliance with Article 10, Section 1 of the Constitution of the State of Tennessee, and Tennessee Code Annotated, Section 8-18-107. Vice President Woodruff asked Attorney Roger Hudson to preside over the election of officers for 2022. Mr. Hudson opened the floor for nominations for President. Commissioner Owens nominated Carter Woodruff. Commissioner Patrick seconded and the motion passed. Mr. Hudson called for nominations to cease and Mr. Woodruff be elected by acclamation. The motion carried.
  • President Woodruff opened the floor for nominations for Vice-President. Commissioner Lynch nominated Rosemary Owens. Commissioner Woodruff moved for nominations to cease and Dr. Owens be elected by acclamation. Motion carried. Dr. Owens was then elected Vice-President.
  • President Woodruff opened the floor for nominations for Secretary/Treasurer. Commissioner Owens nominated Craig Lynch. Commissioner Patrick seconded. Commissioner Woodruff moved for nominations to cease and Mr. Lynch be elected by acclamation. Motion carried. Mr. Lynch was then elected Secretary/Treasurer.
  • The officers for 2022 are as follows: President, Carter Woodruff; Vice- President, Rosemary Owens; Secretary/Treasurer, Craig Lynch.
  • Commissioner Lynch moved to offer CUD’s advisor position to Mr. Allen Swader effective February 1, 2022 for a one-year term. Motion carried.
  • Attorney Roger Hudson presented recommended changes to the Board by-laws to include the ability to appoint an emeritus commissioner, cleaning up language to align with current policies, and the ability to have a consent agenda on the Board meeting agenda. Motion passed.