Board Meeting Minutes

Tuesday, July 26th, 2022, at 1:00 p.m.
Board meeting agenda viewable here

  • Mr. Chris Mabrey and Mr. John Argo were in attendance to discuss an easement release and a new easement dedication for the Westlawn commercial development. Commissioner Lynch made a motion to accept the easement release pending approval from Jeff Reed. Commissioner Patrick seconded. Motion passed.
  • Mr. Mike Craig presented the Monthly Purchase Report. The motion passed.
  • The June 2022 Water Adjustment Report was reviewed. Commissioner Owens moved the report be accepted as presented. The motion passed.
  • Mr. Craig furnished a resolution to allow CUD to purchase a raw water pump for the Water Treatment Plant without going to bid. The reasoning behind this is because these raw water pumps have such specific parameters that there’s really only one place to purchase the pump anyway. Furthermore, he said, the reason we’re getting his pump is in case of an emergency which means we need to get it sooner rather than later. Commissioner Owens moved to approve the resolution, and Commissioner Patrick seconded. The motion passed.

    Tuesday, June 28th, 2022, at 1:00 p.m.

    Board meeting agenda viewable here

    • Mr. Goodson explained the need for a spare raw water pump down at the Water Treatment Plant to avoid down time and save money by only having to rent a crane
      once to replace a pump. Mr. Mike Craig was asked to look into the bidding regulations for this purchase. The motion passed.
    • There was a discussion about the revisions to the by-laws, plus adding the section about the commissioner emeritus. A motion was proposed to approve the changes, and the motion passed.
    • Revisions to hiring/recruiting practices were discussed including: revised nepotism policy, 45-minute radius for on-call hiring, and adding graduate school to the tuition reimbursement, following the IRS guidelines. The motion passed.
    • The Board reviewed and adopted the budget for Fiscal Year 2022 – 2023.
    • Mr. Mike Sumner furnished proposals from United Communications and Comcast for fiber connections for the tanks and pump stations. United Communications pricing was significantly less expensive: $2,799 set up fee and $5,160 per month. A motion was made and passed to accept the proposal from United Communications.
    • Mr. Bryant Bradley presented a quote for Itron cellular radio modules and adapters. A motion was made and accepted to accept the quote for a total of $7,111,187.30.

    Tuesday, May 24th, 2022, at 1:00 p.m.

    Board meeting agenda viewable here

    • Mr. Mike Craig presented the proposed budget for upcoming fiscal year 2022-2023.
    • Mr. Stuemke presented an agreement for an easement for an EMS Com Tower at the Halls Hill tank site. A motion was made and passed to approve the agreement.
    • The April 2022 Capital Investment Program Report was included explaining updates on CIP projects which are currently active.

     

    Tuesday, April 26th, 2022, at 1:00 p.m.

    Board meeting agenda viewable here

    • Mr. Craig presented bid results for a backhoe loader. Diamond Equipment was the lowest bidder and they have it in stock. A motion was made and passed to accept the lowest bid from Diamond Equipment for a Case brand backhoe loader for $111,425.00.
    • Mr. Stuemke provided a letter from the Town of Smyrna regarding rezoning for the Seminary Road Pump Station. A motion was offered and passed to agree to let Smyrna re-zone both parcels.
    • Mr. Jimmy Hailey presented a change order for Contract 418, which is a decrease for $414.04. The motion was approved.
    • A discussion ensued regarding an increase in tap and other system development fees. Mr. Goodson said he would bring the fee increase recommendations to the Board during a workshop in a month or two, once all items were ready.

     

    Tuesday, March 22nd, 2022, at 1:00 p.m.

    Board meeting agenda viewable here

    • Mr. Goodson brought forth the topic of the charges CUD was assessing for various system development items. Currently, the current fees do not cover expenses. A  motion was made and passed to adopt the charges as listed at the end of these minutes beginning July 1st.
    • Mr. Craig presented the bid results for tank inspections. The lowest bid was $8,775.00 by US Underwater. They have good references and meet all requirements to do the work as specified. A motion was made to accept the bid from US Underwater by Commissioner Lynch. Commissioner Patrick seconded, and the motion passed.

     

    Tuesday, February 23rd, 2022, at 1:00 p.m.

    Board meeting agenda viewable here

    • Mr. Stuemke revisited the topic of the Vincion Road water line extensions. The question that was posed, asked if the water taps and minimum bills were going to be required by just the current landowners, or current and future owners of the properties. Commissioner Lynch motioned to adopt option B, requiring current and future landowners to pay the tap fee and pay the minimum bill thereafter. The motion passed.
    • Mr. Craig presented a purchase request for 2-ton Ford F150s at state pricing of $30,827.00 for each truck. Motion carried.
    • Mr. Hailey presented a change order for Contract 119, Rocky Fork Road Water Line Replacement, Phase 2. The change order decreased the original pricing by $16,371.50, causing the total for the entire contract to be $1,909,218.50. The motion passed.
    • Mr. Hailey presented a change order for Contract 220, Water System Improvements. The change order increased the original pricing by $16,169.00, causing the total for the entire contract to be $580,889.00. The motion passed.
    • Mr. Hailey presented a change order for Contract 219, Lebanon Pike Water Transmission Main. The change order decreased the original pricing by $226,197.50, causing the total for the entire contract to be $2,136,874.50. The motion passed.

     

    Tuesday, January 25th, 2022, at 1:00 p.m.

    Board meeting agenda viewable here

    • The Honorable Judge Toby Gilley was present to officiate the swearing-in Oath of Office ceremony for Hassel “Trey” Smith. Mr. Smith took the oath of office in compliance with Article 10, Section 1 of the Constitution of the State of Tennessee, and Tennessee Code Annotated, Section 8-18-107. Vice President Woodruff asked Attorney Roger Hudson to preside over the election of officers for 2022. Mr. Hudson opened the floor for nominations for President. Commissioner Owens nominated Carter Woodruff. Commissioner Patrick seconded and the motion passed. Mr. Hudson called for nominations to cease and Mr. Woodruff be elected by acclamation. The motion carried.
    • President Woodruff opened the floor for nominations for Vice-President. Commissioner Lynch nominated Rosemary Owens. Commissioner Woodruff moved for nominations to cease and Dr. Owens be elected by acclamation. Motion carried. Dr. Owens was then elected Vice-President.
    • President Woodruff opened the floor for nominations for Secretary/Treasurer. Commissioner Owens nominated Craig Lynch. Commissioner Patrick seconded. Commissioner Woodruff moved for nominations to cease and Mr. Lynch be elected by acclamation. Motion carried. Mr. Lynch was then elected Secretary/Treasurer.
    • The officers for 2022 are as follows: President, Carter Woodruff; Vice- President, Rosemary Owens; Secretary/Treasurer, Craig Lynch.
    • Commissioner Lynch moved to offer CUD’s advisor position to Mr. Allen Swader effective February 1, 2022 for a one-year term. Motion carried.
    • Attorney Roger Hudson presented recommended changes to the Board by-laws to include the ability to appoint an emeritus commissioner, cleaning up language to align with current policies, and the ability to have a consent agenda on the Board meeting agenda. Motion passed.